Unit 18 Initial Continuing, Merit, and Promotion Deadlines

*CAP Cases are Initial Continuing Appointments (50% and above) and all Promotion to Senior Continuing Lecturer cases.
As a reminder, due to the volume of cases, CAP requires 2-3 months.
EXTENSIONS FOR UNIT 18 CAP REVIEW CASES MAY NOT BE POSSIBLE DUE TO SUMMER RECESS. (CAP does not meet from August to mid-September.) Also, note that faculty may not be physically present mid-June to September. Therefore, please plan accordingly.

Dean’s Office
Due Date		 Appointment to Initial Continuing Lecturer (50% and above) & Promotion to Senior Continuing Lecturer# – CAP Cases* Appointment to Initial Continuing Lecturer – Dean’s Final Cases
(Below 50%) 		Continuing Lecturer Merits 

(Late CL Merit cases become VC Final, requiring additional time to conclude with the review.)
09/12/25
(Friday)
  • Appointment to Initial Continuing Lecturer (9/12) effective Spring 2026 – 03/01/26
  • Appointment to Initial Continuing Lecturer (9/9) effective Spring 2026 – 04/01/26
12/01/25
(Monday)
  • Appointment to Initial Continuing Lecturer (9/12) effective Fall 2026 – 7/1/26
  • Promotion to Senior Continuing Lecturer (9/12) effective Fall 2026 – 7/1/26
12/19/25
(Friday)
  • Appointment to Initial Continuing Lecturer (9/9) effective Fall 2026 – 10/1/26
  • Appointment to Initial Continuing Lecturer (9/12) effective Fall 2026 – 7/1/26
03/13/26
(Friday)
  • Appointment to Initial Continuing Lecturer (9/9) effective Fall 2026 – 10/1/26
  • Continuing Lecturer Merit effective Fall 2026
04/01/26
(Wednesday)
  • Appointment to Initial Continuing Lecturer (9/12) effective Winter 2027 – 11/1/26
04/17/26
(Friday)
  • Appointment to Initial Continuing Lecturer (9/12) effective Winter 2027 – 11/1/26
05/08/26
(Friday)
  • Appointment to Initial Continuing Lecturer (9/9) effective Winter 2027 – 1/1/27
  • Continuing Lecturer Merit effective Winter 2026
09/01/26
(Tuesday)
  • Appointment to Initial Continuing Lecturer (9/12) effective Spring 2027 – 3/1/27
09/11/26
(Friday)
  • Appointment to Initial Continuing Lecturer (9/9) effective Spring 2027 – 4/1/27
  • Appointment to Initial Continuing Lecturer (9/12) effective Spring 2027 – 3/1/27
12/04/26
(Friday)
  • Appointment to Initial Continuing Lecturer (9/9) effective Spring 2027 – 4/1/27
  • Continuing Lecturer Merit effective Spring 2027

#PROMOTION TO SENIOR CONTINUING LECTURER – Article 7d
CAP Case irrespective of the % and must be effective July 1st regardless of previous effective dates.
Let your Unit 18 Analyst know when a Continuing Lecturer makes the request.

Eligibility:

  • At least 9 years of service as Continuing Lecturer
  • Must have had at least 2 consecutive positive merit advancements (following Initial Continuing Appointment)
  • Continuing Lecturer must make the request to be considered for Promotion
  • Only eligible at the normative merit cycle
  • Minimum 9% increase, if approved
  • If disapproved, the review file be assessed as a Merit review

Teaching Effectiveness Review (TER) – Pre-Six Academic Review

Article 7a.F – Unit 18 faculty with a two or three-year reappointment shall undergo a Pre-Six Academic Review except when there is a scheduled Excellence Review during the appointment.
The TER must be concluded prior to but no later than June 1st for both 9/12 and 9/9 reappointments. This includes the final determination from the Dean. That said, the TER must be concluded well in advance of June 1st.

Sample Timeline for 3-Yr Reappointment Following a Positive TER
Fall Winter Spring
  • Preferred Qtr. for Classroom Observation

 

  • TER is concluded by mid-January and submitted to the Dean’s Office
  • Latest Quarter for Classroom Observation

 

  • TER is concluded by mid-January and submitted to the Dean’s Office
  • 3-Yr Reappointment Paperwork (9/12) is directed to the Dean’s Office no later than 3/6/26

 

  • Reappointment Letter provided to the Unit 18 Lecturer prior to or by June 1st

 

Due Date to the Dean’s Office Teaching Effectiveness Review (TER) Conclusion By
03/01/26
(Wednesday)
  • TER AY 25-26
 Monday, 6/1/26

Review Procedures

  • Department must notify the Unit 18 Faculty Member in writing no less than thirty (30) calendar days in advance of the review, its timing, criteria, and procedure.
  • Submit the following to Interfolio, which will make up each Pre-6 Unit 18 Faculty Member’s review dossier.
    • Cover Page
    • History Record
    • Teaching Tabulation
    • CV
    • Self-Statement
    • Classroom Observation Report
    • Student Evaluations
    • In addition to syllabi, up to six (6) additional materials relevant to effective teaching.
    • Certifications
    • Depending on department practice, may be considered by the voting members of the department. If so, department will add additional comments, which may include faculty vote.
    • Department Chair’s recommendation
  • Reappointment Consideration
    • If the review is favorable, and there is a programmatic need, the Unit 18 Faculty Member shall receive a salary point merit increase at the commencement of the next reappointment.
    • If the review is unfavorable, the Unit 18 Faculty Member will not be reappointed.

Annual Quarterly Assignments Deadlines

Article 7a.C – All appointment letters must be issued to Lecturers by the listed dates below.
If course(s) are not known at the time of submission, please list course(s) as TBD.
What to submit: Data Summary Pages, History Record, Re/Appointment Letter

Due Date to the Dean’s Office Annual/Quarterly Assignments Appointment/Reappointment/Revision Appointment Letter/2-Yr or 3-Yr Reappointment Letter Due to Pre-6 Lecturer
08/01/25
(Friday)
  • Winter (9/9) effective 01/01/26 appointment/reappointment/revision
 11/06/25
(Thursday)
10/03/25
(Friday)
  • Spring (9/9) effective 04/01/26
    appointment/reappointment/revision
 01/29/26
(Thursday)
3/6/26
(Friday)
  • Annual (9/12) effective 7/1/26 Appointment/Reappointment for 2026-2027
 06/01/26

(Monday)
4/10/26
(Friday)
  • Fall (9/9) effective 10/1/26 appointment/reappointment/revision
 07/31/26

(Friday)
7/31/26
(Friday)
  • Winter (9/9) effective 1/1/27 appointment/reappointment/revision
 11/02/26

(Thursday)
10/2/26
(Friday)
  • Spring (9/9) effective 4/1/27 appointment/reappointment/revision
 01/31/27

(Thursday)

 

Supplemental Notice Deadlines

When course(s) are not fully known when the appointment or reappointment letter is issued, a Supplemental Notice must be issued no later than 30 days prior to the commencement of the term of service.
What to submit: Updated Page 2 of Data Summary Pages, Supplemental Notice Letter

Due Date to the Dean’s Office Type of Appointment Supplemental Notice
Due to Pre-6 Lecturer
08/04/25
(Monday)
  • Annual (9/12) 2025-2026 Appointment/Reappointment
 Tuesday, 8/26/25
08/04/25
(Monday)
  • Fall (9/9) effective 10/1/25 appointment/reappointment/revision
 Tuesday, 8/26/25
11/10/25
(Monday)
  • Winter (9/9) effective 1/1/26 appointment/reappointment/revision
 Tuesday, 12/2/25
02/02/26
(Monday)
  • Spring (9/9) effective 4/1/26 appointment/reappointment/revision
 Friday, 2/27/26

 

Future Important Dates, Reminders, and Other

15th Quarter Notice (Excellence Review)
Upon completion of 15 quarters, the department should initiate the Excellence Review process. The department and candidate need to proceed with the evaluation of teaching excellence for consideration of appointment to Continuing Lecturer.

Statement of Interest (SOI)
Article 7a.J.1 – Pre-6 Unit 18 Faculty with current appointment who submit a SOI will be considered for reappointment prior to the consideration of external applicants. SOI must be submitted by Pre-6 Unit 18 Faculty to the Department Chair by the deadlines below.

Initial Appointment Final Year of Multi-Year Appointment
9/12 Appointees October 15 October 15
9/9 Fall quarter October 15 October 15
9/9 Winter quarter February 1 October 15
9/9 Spring only May 1 October 15

Assessment Action
Article 7a.J.3 – Reappointment from the initial appointment to a 2-year reappointment is based on an assessment made by the Department Chair. The Assessment Action should be made on the basis of demonstrated competence in the field, teaching ability, academic responsibility, and other assigned duties.

Note: Conclusion of the Assessment Actions must be finalized during the quarter they are teaching.

 

Supplemental Assignment

Article 7a.C.6 – Active Pre-6 Lecturers who are appointed at less than 100% time may be subsequentially offered additional courses temporarily due to academic need. If a Pre-6 Lecturer receives three years of consecutive Supplemental Assignments (regardless or workload value and course), on the third year, the Supplemental Assignment will be added to their base percentage.
What to submit: Revised Data Summary Pages, History Record, Supplemental Assignment Notice Letter

Updated: 7/24