UPCOMING DEADLINES

March 1, 2019

Unit 18 – Continuing Lecturers
– Continuing Lecturer Annual Assignment for 2019-2020


April 29, 2019

Professor/In-Residence/Adjunct Series

  • Five-Year Review

Academic Administrator, Academic Coordinator, Adjunct, Coordinator of Public Programs, Professor-in-Residence, Project Scientist, Research, Specialist, Visiting

  • Renewal of Appointment

Unit 18 – Pre-6 Lecturers (9/12)

  • Appointment/reappointment for 2019-2020
  • Appointment to Initial Continuing Lecturer (effective Winter 2020)

NOTABLE TOPICS

Reminder: Project Scientist Series
Change in series from the Researcher series to the Project Scientist series is not applicable, as the grace period to transfer to this series expired June 30, 2018.  A full search must be conducted or an approved waiver of search must be secured before appointing an existing academic appointee to the Project Scientist series.

Note: When requesting a waiver of search, a “new search waiver” must be created in UC Recruit. The approval order is the following: Chair, Dean’s Analyst, Dean, Academic Personnel (Select Esther Hamil).

Reminder: 8-Year Limit Review for Assistant Researcher
Effective July 1, 2013, there is an 8-Year Limit at this rank which includes service as a Visiting Assistant Researcher at any percent time. The dossier will require review by CAP with final determination by the VC.  The 8-Year Limit dossier to Associate Researcher is due to the Dean’s Office December 2019/January 2020. Depending on department practice, request for evaluation letters are directed as early as April 2019.

Interfolio Interface (Candidate Packet vs. Internal Sections) 

Due to the new interface, we have updated the College Instructions on Uploading Dossier Materials in Interfolio. For more details, please click here.

When uploading materials, please note the following:

  • Items that are not shared with the candidate must be placed in the Department Review.  For example, if your department does not share the cover page and history record with the candidate, these items must be placed in the Department Review.
  • Letters – Updates
    • External Letters including other UCs are now to be group together and placed in reverse chronological date order.
    • New Order for uploading letters is the following:  External, Internal, Student, Peer Evaluations of Teaching
  • Peer Evaluations – Depending on Departmental Practice
    • If the document is not confidential (i.e. similar to a classroom visit/observation), place document in the Evaluations of Teaching section
    • If you are soliciting a peer evaluation letter, place the letter in the External Evaluations section
  • Blank pages should not be uploaded, and the orientation of the page(s) are correct, as the case will be returned by APO.

Continue to direct the hard copies of the dossiers in the order indicated on the toolkit.


Previous notable topics are accessible via:
https://www.college.ucla.edu/aptoolkit/resources/notable-topics-summary/

Policies are subject to change upon notice from Campus APO

WELCOME to our TOOLKIT

We hope you find this site helpful as you navigate the academic personnel process. We remain committed to updating this online toolkit with the policies, procedures, updates, and links that are critical to the work you do. Please do not hesitate to provide feedback and ask questions – both will help us better serve you.

Lauren Na, Assistant Dean of Academic & Staff Personnel –  ext. 60510
Princy Barrios, Supervisor, Life Sciences Division – ext. 69979
Peter M. Kim, Humanities Division & FML Inquiries – ext. 55347
Zenia Kim, Physical Sciences Division – ext. 45977
Aimee Villarica, Social Sciences Division – ext. 61853
Joe Berry, Unit 18 Lecturers (all other Divisions) – ext. 52628
Diana De Los Santos, Unit 18 Lecturers (Humanities) & One-Time Payments – ext. 51105
Elliott Delgado, Social Sciences AP Coordinator – ext. 54218
Sue Nam, AP Intern – ext. 66819
(Vacant), AP Intern – ext. 67850