Change in Percent

When a department is temporarily or permanently increasing or decreasing an Academic Administrator and/or Academic Coordinator’s Appointment percentage, a dossier must be submitted via Interfolio (for Dean’s endorsement / Vice Chancellor final approval).

  • Minimum Appointment percentage for an Academic Coordinator is 50%.
  • If/when a temporary Appointment percent reverts back to the original percentage, a new dossier must be submitted via Interfolio.  (Follow the instructions above.)

Dossier must be submitted to the Dean’s Office at least 2 months prior to the effective date.

Opus/Interfolio

All cases must be initiated, processed and completed in OPUS/Interfolio.

Submit the following to the College AP Office:
1. Email PDF copy of dossier to Researcher Analyst. Departments must be sure to keep a copy of every academic personnel action, and to prepare that copy prior to submitting the action in Interfolio.

2. Revised Renewal with current history record (attached as one PDF)

Dossier Contents in the order below:

Cover Page (reflect new percentage and effective date) – Upload in Data Summary Section
History Record – Upload in Data Summary Section
Department Assessment – Upload in Data Summary Section

  • Department Letter should reflect new percentage, justification, and explain adjusted duties.

Prior / After Certification Forms – Upload in Candidate Responses & Certifications Section
Updated Job Description (highlight new duties) – Upload in Department Review Section
Org Chart– Upload in Department Review Section

Routing and Approval

The Academic Researcher Analyst will review the case and forward it to the Dean for review/recommendation. The case will be forwarded to Campus APO for approval by the Vice Chancellor. When the necessary approval(s) have been obtained, the Academic Researcher Analyst will follow internal protocol and notify the department.

Last Updated: 07/26/2023