TEMPORARY ACADEMIC FACULTY POLICIES AND PROCEDURES

2. Lecturers Series (Post Six Year/Continuing Appointments)

   After 18 quarters (six years) of service on the same campus, in the same department a lecturer is eligible for a Continuing Lecturer appointment. If after consultation with the department, the Dean determines that there is a continuing programmatic need for the course(s) being taught, the Dean will approve the FTE*. Once the FTE* is approved, and upon completion of a candidate’s initial continuing appointment review, if the candidate is deemed ‘excellent’ a continuing appointment will be made. An Initial continuing appointment is made at the same appointment base percentage that was held by the lecturer in the sixth year (i.e. if a lecturer was teaching one course in fall and one course in spring, the initial continuing appointment would be the same.)
   
   For complete policies, please refer to the University of California Non-Senate Instructional Unit, Memorandum of Understanding (MOU). Continuing Lecturer appointments are not covered in The CALL, nor are they covered in the APM
   
   Initial Post Six Year Appointment

1. Review Procedures
   1. The Dean informs the department of any lecturer who will have completed six years of service at UCLA (MOU, Article 7b B. 1)
   2. Department justifies an instructional or specialized need for the position (and requests the FTE*).
   3. Concurrently, the department evaluates the candidate’s performance by internal review (e.g ad hoc committee report, standing committee report) via a dossier.
   4. If the Dean approves and FTE*, the department prepares the dossier to be submitted to the Dean’s office (and for CAP review if applicable).
   5. Appointments of 50% or more are a Vice Chancellor Final. Appointments of 49% or less are a Dean's Final. Merits for this series are a Dean's Final.
   
   Each department must establish it's own internal procedures for review. Each candidate's review should follow established departmental procedures. For a sample of possible Departmental Procedures for Initial Continuing Lecturer appointments click here.
   
   
2. Submitting the Action.  Please submit the following to the L&S Personnel Office:
   1. Original plus one (1) copy of the dossier
   2. Teaching evaluations. Place in envelope or box.
   3. Optional: Other relevant materials (publications, teaching manuals, other instructional materials, etc.) Place in envelope or box.
      
      
3. Dossier Contents in the order below:  (Use Lecturer Series Data Summary (Unit 18) pages)
   1. Data Summary Cover page.  Three-year Continuing Lecturer (title code 1631) and Senior Lecturer (1641) salaries are taken from the NSI Unit 18 Academic Standard Table of Pay Rates Page 1 and NSI Unit 18 Academic Standard Table of Pay Rates Page 2, Post six year Lecturers and Senior Lecturers will undergo a mandatory review every three years, and are eligible for a merit at that time. The amount and the effective date are at the sole discretion of the University. MOU, Article 22, A, B, C.
   2. History Record (updated by department)
   3. Data Summary Vote page (vote tally should equal number eligible to vote)
   4. Data Summary Teaching Record page
      NOTE:  Departmental tabulation of the candidate’s teaching.  CAP requests a separate tabulation page with the following information:  Quarter, Course, Number of Students, Response, Instructor Rating, Course Rating, and Department Average.  Please place this page directly behind data summary page 3.
   5. Data Summary ‘Prior’ Certification page.  This page must be read by the candidate and signed. Information and evidence supplied by the candidate must be listed on this page (see #2 at top of page) and placed immediately behind it:
      1. CV, self-statement, or any other documents submitted to the department must be listed.
      2. Bulky items (exhibits, grant proposals, etc.) should include a footnote: “See teaching envelope (or box).”  These items must be placed in the box or envelope.
   6. Data Summary ‘After’ Certification page. This page must be read by the candidate and signed.
   7. Copy of the Dean's approval letter for the position.
   8. L&S Report on Evaluation form.  (attachment to Dean’s approval of the position)
   9. Departmental Recommendation.  This recommendation (Chair’s summary of the department meeting) must include a specific assessment of whether the lecturer’s instructional performance has been excellent.  This is the standard of performance described in the MOU, Article 7b, Section E for a reappointment which commences after six or more years of service.)
   10. Chair’s Individual Recommendation.  (may be submitted in a separate statement).
   11. List of Students solicited.  The list must indicate if the student was suggested by the candidate or by the department or by both.  List all students solicited, even if they did not respond.
   12. Department’s sample solicitation letter with statement of confidentiality. Please write “Sample solicitation letter” at the top. The statement of confidentiality can be found in The CALL.
   13. Student letters. All solicited letters received must be included in the dossier. In the lower right hand corner of the first page of the letter, please indicate if the student was suggested by the candidate or by the department or by both (we suggest using the "chair-cand-both" stamp).
   14. Unsolicited student letters.  “If an unsolicited letter of evaluation is to be included in a personnel review file, a letter should first be sent to the writer setting forth the new statement and asking that individual to respond whether in light of this University policy the letter of evaluation should be included in the personnel file or returned.” (CALL, Summary of Procedures #10, last sentence).  Please write “Unsolicited” at the top right corner of letter.

Teaching evaluations. Stapled packets (descending/reverse chronological order) should be placed in the publication box or envelope that accompanies the dossier.  Each packet should have the OID evaluation summary sheet stapled to the top of students’ written comments.

D. Continuing Appointee % time Augmentation. (See Article 7c,B,3-5 of the MOU.)

1. Permanent Augmentation: If the department elects to permanently augment a continuing appointee’s base pay, the augmentation to the base may not be reduced except as a partial layoff. (Article 17, B, 5)
2. Temporary augmentations: Temporary augmentations meet temporary academic instructional needs. These may result from:
   1. faculty leaves
   2. circumstances which require emergency coverage
   3. the need to deliver instruction until newled hired ladder rank faculty are scheduled to begin teaching
   4. temporary or unanticipated fluctuations in enrollment or
   5. programmatic changes designed to meet the academic mission of the University

   Any augmentation outside the department in which the continuing appointment is held will be treated as a separate appointment.

Sample Initial Continuing Appointment Review Letter

_______ , 2004 Dr. Joe Bruin Department 123 Hall CAMPUS 456789 Dear Dr. Bruin: According to Article 7b of the Non-Senate Instructional Unit Memorandum of Understanding, lecturers are to be reviewed for a Continuing Appointment upon completion of six years of service as defined in Section A.2., to determine if they have met the excellence standard required for a continuing appointment. You will reach this service review requirement on ____________. Therefore, it is at this time that the Department of __________________ is requesting that you prepare the following items for review, covering the period since your appointment with the Department. In order to maintain an appropriate timeline, please have the following items prepared and submitted to _________ no later than ______, 200_. Self-Statement CV Lecturer Series Data Summary Page 3 Supporting Documents: course syllabi, sample assignments, publications (optional) Evaluations from courses outside of the Department of _______________ Should the Dean determine that an instructional need exists (as described in Article 7b), the Department will begin the application process for an initial continuing appointment. We will notify you at that time and ask if you would like your review materials considered as application for an initial continuous appointment, as Lecturer, commencing ___________________. If you have any questions about this procedure, please contact the Personnel Committee, _____ , or myself. Complete criteria for appointment are set forth in Article 7B.d of the MOU and the Program's Criteria for Reappointment. See also the enclosed PROCEDURES: Initial Continuous Appointment. Sincerely, Chair Department of __________ Enclosures: Lecturer Series Data Summary Pg. 3 Criteria for Appointment Procedures: Initial Continuous Appointment cc: College Divisional Personnel Analyst

 

Continuing Appointee Merits (Article 22)

Continuing Appointees are eligible for a merit increase every three years during the mandatory review.

Merit increases are at the sole discretion of the University. Upon review, if the Continuing appointee is deemed excellent, the appointee shall receive an increase of at least two (2) steps on the salary scale, page one and page two.

Merit dossiers follow the same format as appointment dossiers above, except that: peer review letters are not required for a merit. Only the initial appointment dossier is submitted to CAP.

* = FTE for all continuing lecturer appointments comes from the temporary budget, and is not part of permanent funding or funded by the roster. All merits will subsequently be funded by temporary funds.