I. ASSISTANT PROFESSORS

  1. Fourth-Year Appraisals

    Required Fourth-Year Appraisals are conducted in order to determine the candidate’s prospects for eventual promotion to tenure based on the candidate’s research, teaching and service since appointment at UCLA. The appraisal is conducted during an Assistant Professor’s fourth year.  If a Fourth-Year Appraisal coincides with a renewal of appointment and/or a merit increase, a single combined dossier must be submitted.  Fourth-Year Appraisals require review by the Council on Academic Personnel (CAP).  For additional information, see The CALL, Regular Professor section.

    1. Submitting the Action
      Please submit the following to the L&S Personnel Office:
      1. Original plus two (2) copies of the dossier.
      2. Publications and teaching evaluations. Place in a box or envelope.

    2. Dossier Contents in the order below: (Use the appropriate Data Summary pages from the L&S Website).
      1. Data Summary Cover page.  Please confirm years at rank and step with the L&S eligibility list.  Annual salaries must be taken from the Faculty--Ladder Ranks Series—Academic Year salary tables.  If an off-scale salary (an annual not listed on the table) is proposed, it must be rounded to the nearest $100.  Any proposed salary adjustment must be explained and justified in the departmental assessment letter.  Fill out the section on appraisals at the top right of the Data Summary cover page.
      2. History record (updated by the department).
      3. Data Summary Vote page.  For Fourth-Year Appraisals, “yes/no” votes are not an option. The only three options for the vote motion are: "Favorable," "With Reservations," or "Unfavorable."  When an appraisal is deemed “Unfavorable” by the department, please see The CALL, Regular Professor series, VI,B for procedures.  The sum of the vote tally must equal the number eligible to vote. If a merit increase or renewal of appointment is combined with the Fourth-Year Appraisal, more than one column on the Vote page should be used.  For the two-year renewal of appointment and merit increase, please be specific as to the motion voted on and the proposed effective date.  For guidelines on faculty votes rights, please see CALL, Appendix 4.
      4. Data Summary pages 3-7.  Please follow instructions at the top of each data summary page. Candidate must initial these pages before the department votes. 
        NOTE:  Departmental tabulation of the candidate’s teaching.  CAP requests a separate tabulation page with the following information:  Quarter, Course, Number of Students, Response, Instructor Rating, Course Rating, and Department Average.  Please place this page directly behind data summary page 4.
      5. Bibliography.  The L&S bibliography format must be used.  A copy of the bibliography must be placed in the publication box or envelope.
      6. "Prior" Certification page (data summary, page 8).  This page must be read by the candidate and signed before the department votes.  Information and evidence supplied by the candidate must be listed on this page (see top of page, section 1, II) and placed immediately behind it:
        1. CV or research and teaching self-statements, or any other documents submitted to the department must be listed.
        2. Bulky items (exhibits, grant proposals, etc.) should include a footnote: “See teaching envelope (or box).”
        3. Sabbatical Report, if applicable, of the results of the leave taken since the last review should be listed.
      7. "After" certification page (data summary, page 9). This page must be read by the candidate and signed after the department votes.
      8. Candidate’s written response to the departmental assessment ("i" below), if submitted.   See APM 220-80.e. and “After” Certification pages I and III.
      9. Departmental Assessment. This is the Chair’s summary of the department meeting and the department’s recommendation. The department’s vote on the renewal should be reiterated in the first paragraph of this letter.
      10. Chair’s individual recommendation (may be submitted in a separate statement).
      11. Departmental ad hoc or standing committee report, if applicable.
      12. Peer evaluation of teaching.  Submission of this report is required, per The CALL, Appendix 3, II.
      13. Unsolicited letters of evaluation.  If an unsolicited letter of evaluation is to be included in the dossier, a letter should first be sent to the writer setting forth the Statement of Confidentiality and asking that individual to respond whether in light of this University policy the letter of evaluation should be included or returned (CALL, Summary of Procedures #10, last sentence).  You may NOT change any part of the statement of confidentiality. It must be copied into a solicitation letter, or supplied as an attachment in this exact text and in it's entirety.  Please write “Unsolicited” at the top right corner of letter.  English translations must be provided for letters written in another language.  Please label them as translations and place immediately after each letter.

        Publications.  All publications since appointment at UCLA must be submitted.  Work in progress manuscripts, if available, should also be submitted.

        Teaching Evaluations.  Stapled packets (descending chronological order) should be placed in the publication box or envelope that accompanies the dossier.  Each packet should have the OID evaluation summary sheet stapled to the top of students’ written comments.

    3. Routing and Approval
      The L&S Personnel Office staff will review the dossier and then forward it to the Council on Academic Personnel (CAP).  CAP will review the dossier and make a recommendation to the Dean.  An Appraisal deemed “Unfavorable” by either the department, CAP, or Dean becomes a Vice Chancellor’s final.  If the CAP report is "Favorable" or “With Reservations”, the Dean will make the final decision.  L&S will forward a copy of the CAP report to the department, and a copy of the Dean’s decision letter on the appraisal if one is written.  The candidate must be given copies of these documents.