Fourth-Year Appraisals
Required Fourth-Year Appraisals are conducted in order to determine the
candidate’s prospects for eventual promotion to tenure based on the candidate’s
research, teaching and service since appointment at UCLA. The appraisal
is conducted during an Assistant Professor’s fourth year. If a Fourth-Year
Appraisal coincides with a renewal
of appointment and/or a merit
increase, a single combined dossier must be submitted. Fourth-Year
Appraisals require review by the Council on Academic Personnel (CAP).
For additional information, see The
CALL, Regular Professor section.
- Submitting the Action
Please submit the following to the L&S Personnel Office:
- Original plus two (2) copies of the dossier.
- Publications and teaching evaluations. Place in a box or envelope.
- Dossier Contents in the order below: (Use
the appropriate Data Summary pages from the
L&S Website).
- Data Summary Cover page. Please confirm years at rank and
step with the L&S eligibility list. Annual salaries must
be taken from the Faculty--Ladder
Ranks Series—Academic Year salary tables. If an off-scale
salary (an annual not listed on the table) is proposed, it must be
rounded to the nearest $100. Any proposed salary adjustment
must be explained and justified in the departmental assessment letter.
Fill out the section on appraisals at the top right of the Data Summary
cover page.
- History record (updated by the department).
- Data Summary Vote page. For Fourth-Year Appraisals, “yes/no”
votes are not an option. The only three options for the vote motion
are: "Favorable," "With Reservations," or "Unfavorable."
When an appraisal is deemed “Unfavorable” by the department,
please see The CALL, Regular Professor series, VI,B for procedures.
The sum of the vote tally must equal the number eligible to vote.
If a merit
increase or renewal
of appointment is combined with the Fourth-Year Appraisal, more
than one column on the Vote page should be used. For the two-year
renewal of appointment and merit increase, please be specific as to
the motion voted on and the proposed effective date. For guidelines
on faculty votes rights, please see CALL,
Appendix 4.
- Data Summary pages 3-7. Please follow instructions at the
top of each data summary page. Candidate must initial these pages
before the department votes.
NOTE: Departmental tabulation of the candidate’s teaching.
CAP requests a separate tabulation page with the following information:
Quarter, Course, Number of Students, Response, Instructor Rating,
Course Rating, and Department Average. Please place this page
directly behind data summary page 4.
- Bibliography. The L&S bibliography
format must be used. A copy of the bibliography must be
placed in the publication box or envelope.
- "Prior" Certification page (data summary, page 8).
This page must be read by the candidate and signed before the department
votes. Information and evidence supplied by the candidate must
be listed on this page (see top of page, section 1, II) and placed
immediately behind it:
- CV or research and teaching self-statements, or any other documents
submitted to the department must be listed.
- Bulky items (exhibits, grant proposals, etc.) should include
a footnote: “See teaching envelope (or box).”
- Sabbatical Report, if applicable, of the results of the leave
taken since the last review should be listed.
- "After" certification page (data summary, page 9). This
page must be read by the candidate and signed after the department
votes.
- Candidate’s written response to the departmental assessment ("i"
below), if submitted. See APM
220-80.e. and “After” Certification pages I and III.
- Departmental Assessment. This is the Chair’s summary of the department
meeting and the department’s recommendation. The department’s vote
on the renewal should be reiterated in the first paragraph of this
letter.
- Chair’s individual recommendation (may be submitted in a separate
statement).
- Departmental ad hoc or standing committee report, if applicable.
- Peer evaluation of teaching. Submission of this report is
required, per The CALL, Appendix 3, II.
- Unsolicited letters of evaluation. If an unsolicited letter
of evaluation is to be included in the dossier, a letter should first
be sent to the writer setting forth the Statement of Confidentiality
and asking that individual to respond whether in light of this University
policy the letter of evaluation should be included or returned (CALL,
Summary of Procedures #10, last sentence). You may NOT change any part of the statement of confidentiality. It must be copied into a solicitation letter, or supplied as an attachment in this exact text and in it's entirety. Please write
“Unsolicited” at the top right corner of letter. English translations
must be provided for letters written in another language. Please
label them as translations and place immediately after each letter.
Publications. All publications since appointment at UCLA
must be submitted. Work in progress manuscripts, if available,
should also be submitted.
Teaching Evaluations. Stapled packets (descending chronological
order) should be placed in the publication box or envelope that accompanies
the dossier. Each packet should have the OID evaluation summary
sheet stapled to the top of students’ written comments.
- Routing and Approval
The L&S Personnel Office staff will review the dossier and then forward
it to the Council on Academic Personnel (CAP). CAP will review the
dossier and make a recommendation to the Dean. An Appraisal deemed
“Unfavorable” by either the department, CAP, or Dean becomes a Vice Chancellor’s
final. If the CAP report is "Favorable" or “With Reservations”,
the Dean will make the final decision. L&S will forward a copy
of the CAP report to the department, and a copy of the Dean’s decision
letter on the appraisal if one is written. The candidate must be
given copies of these documents.