Merit Increases
Assistant Professors are eligible for normal merit increases in rank every
two (2) years. The department must consider the candidate’s research, teaching
and service since the last personnel action. Normally, a merit increase
is accompanied by a renewal of appointment
and the two actions are combined into one dossier. Please refer to
The CALL-Regular Professor
Series for the policy on merit increases.
- Submitting the Action
Please submit an original plus (1) copy of the dossier to the L&S
Personnel Office.
- Dossier Contents in the order below: (Use the appropriate Data
Summary pages from the L&S Website.)
- Data Summary Cover page. Please confirm years at rank and
step with the L&S eligibility list. Annual salaries must
be taken from the Faculty--Ladder
Ranks Series—Academic Year salary tables. If an off-scale
salary (an annual not listed on the table) is proposed, it must be
rounded to the nearest $100. If the candidate already has an
off-scale salary, the Return to Salary Scale
(RTSS) formula (always set at a previous personnel action) must
be followed. Any proposed salary adjustment must be explained
and justified in the departmental assessment letter.
- History record (updated by the department).
- Data Summary Vote page. Be specific as to the motion voted
on and the proposed effective date. The sum of the vote tally
must equal the number eligible to vote. For guidelines on faculty
voting rights, please see CALL,
Appendix 4.
- Data Summary pages 3-7. Please read instructions on each page.
Candidate must initial these pages before the department votes.
NOTE: Departmental tabulation of the candidate’s teaching.
CAP requests a separate tabulation page with the following information:
Quarter, Course, Number of Students, Response, Instructor Rating,
Course Rating, and Department Average. Please place this page
directly behind data summary page 4.
- Bibliography. (L&S bibliography format
must be used.)
- "Prior" Certification page (data summary, page 8). This
page must be read by the candidate and signed before the department
votes. Information and evidence supplied by the candidate must
be listed on this page (top of the page, section 1, II) and placed
immediately behind it:
- CV or research and teaching self-statements, or any other documents
submitted to the department must be listed.
- Bulky items (exhibits, grant proposals, etc.) should include
a footnote: “See teaching envelope (or box).”
- Sabbatical Report, if applicable, of the results of the leave
taken since the last review should be listed.
- "After" certification page(data summary, page 9). This
page must be read by the candidate and signed after the department
votes.
- Candidate’s written response to the departmental assessment ("i"
below), if applicable. See APM
220-80e and “After” Certification page I and III.
- Departmental Assessment. This is the Chair’s summary of the department
meeting and the department’s recommendation. The department’s vote
on the renewal should be reiterated in the first paragraph of this
letter.
- Chair’s individual recommendation (may be submitted in a separate
statement).
- Departmental ad hoc or standing committee report, if applicable.
- Peer evaluation of teaching. Submission of this report is
required, per The
CALL, Appendix 3, II.
- Unsolicited letters of evaluation. If an unsolicited letter
of evaluation is to be included in the dossier, a letter must first
be sent to the writer setting forth the Statement of Confidentiality
and asking that individual to respond whether in light of this University
policy the letter of evaluation should be included or returned (CALL,
Summary of Procedures #10, last sentence). You may NOT change any part of the statement of confidentiality. It must be copied into a solicitation letter, or supplied as an attachment in this exact text and in it's entirety. Please write
“Unsolicited” at the top right corner of letter. English translations
must be provided for letters written in another language. Please
label them as translations and place immediately after each letter.
Publications and teaching evaluations: Do not submit
these to L&S, but they should be available upon request by the
Dean.
- Routing and Approval
For normal merits, the L&S Personnel Office staff will review the
case and then forward it to the appropriate Dean for consideration. The
Dean has the final approval authority. The Vice Chancellor must
approve off-scale salaries too high for the Dean to approve. Once all
approvals have been obtained, the department will be notified.