II. TENURED PROFESSOR

  1. Promotion from Associate Professor to Professor

    A Promotion is an advancement in rank within a series.  Promotion to the Professor rank will normally take place after the candidate has been at Associate Professor, Step III for two (2) years. The department must consider the record of research, teaching and service since the faculty member’s promotion to Associate Professor.  Please refer to The CALL, Regular Series.  Additional information can be found in The CALL, Summary of Procedures, #6.

    1. Submitting the Action
      Please submit the following to the L&S Personnel Office:
      1. Original plus two (2) copies of the dossier.
      2. Names of three faculty the department considers suitable to serve as departmental representative if a Review Committee (RC) is appointed.  Please submit an original and two (2) copies of this list on a separate sheet of paper
      3. Original plus two (2) copies of the dossier
      4. Publications and teaching evaluations. Place in a box or envelope.

    2. Dossier Contents in the order below:  (Use the appropriate Data Summary pages from the L&S Website.)
      1. Promotion Data Summary Cover page.  Please confirm the rank and step with the L&S eligibility list.  The salary for the proposed step must be taken from the Faculty--Ladder Ranks Series—Academic Year salary tables.  If an off-scale salary (an annual not listed on the table) is proposed, it must be rounded to the nearest $100.  If the candidate already has an off-scale salary, the Return to Salary Scale (RTSS) formula (always set at a previous personnel action) must be followed.  Any proposed salary that differs from the RTSS formula must be explained and justified in the departmental assessment letter.
      2. History record (updated by the department).
      3. Data Summary Vote page.  Be specific as to the motion voted on and the proposed effective date.  The sum of the vote tally must equal the number eligible to vote.  For additional guidelines on faculty voting rights, please see CALL, Appendix 4.
      4. Data Summary pages 3-6.  Candidate must initial these pages before the department votes.
        NOTE:  Departmental tabulation of the candidate’s teaching.  CAP requests a separate tabulation page with the following information:  Quarter, Course, Number of Students, Response, Instructor Rating, Course Rating, and Department Average.  Please place this page directly behind data summary page 3.
      5. Bibliography.  The L&S bibliography format must be used.  A copy of the bibliography must also be placed in the publication box or envelope.
      6. "Prior" Certification page (data summary, page 7). This page must be read by the candidate and signed before the department votes.  Information and evidence supplied by the candidate must be listed on this page (see top of page, section 1, II) and placed immediately behind it:
        1. CV or research and teaching self-statements, or any other documents submitted to the department must be listed.
        2. Bulky items (exhibits, grant proposals, etc.) should include a footnote: “See teaching envelope (or box).”
        3. Sabbatical Report, if applicable, of the results of the leave taken since the last review should be listed.
      7. "After" certification page (data summary, page 8). This page must be read by the candidate and signed after the department votes.
      8. Candidate’s written response to the departmental assessment ("i" below), if submitted.   See APM 220-80e and “After” Certification page I and III.
      9. Departmental Assessment. This is the Chair’s summary of the department meeting and the department’s recommendation. The department’s vote should be reiterated in the first paragraph of this letter.
      10. Chair’s individual recommendation (may be submitted in a separate statement).  
      11. Departmental ad hoc or standing committee report, if applicable.
      12. Peer evaluation of teaching.  Submission of this report is required, per The CALL, Appendix 3, II.
      13. List of extramural (outside) evaluators solicited.  A brief one paragraph biography is required for each evaluator listed.  Also, the list must indicate if the evaluator was suggested by the candidate or by the department or whether there is an overlap.  List all evaluators solicited, even if they did not respond.
      14. Department’s sample solicitation letter with statement of confidentiality. Please write “Sample solicitation letter” at the top. A sample solicitation letter and the statement of confidentiality can be found in The CALL.  You may NOT change any part of the statement of confidentiality. It must be copied into a solicitation letter, or supplied as an attachment in this exact text and in it's entirety.
      15. Extramural (outside) evaluation letters. All solicited letters received must be included in the dossier.  English translations must be provided for letters written in another language. Please label them as translations and place immediately after each letter.
      16. Unsolicited letters of evaluation.  If an unsolicited letter of evaluation is to be included in the dossier, a letter should first be sent to the writer setting forth the Statement of Confidentiality and asking that individual to respond whether in light of this University policy the letter of evaluation should be included or returned (CALL, Summary of Procedures #10, last sentence).  You may NOT change any part of the statement of confidentiality. It must be copied into a solicitation letter, or supplied as an attachment in this exact text and in it's entirety.  Please write “Unsolicited” at the top right corner of letter.  English translations must be provided for letters written in another language.  Please label them as translations and place immediately after each letter.
      17. List of former and current students solicited.  The list must indicate if the student was suggested by the candidate or by the department or by both.  List all students solicited, even if they did not respond.
      18. Department’s sample solicitation letter with statement of confidentiality. Please write “Sample solicitation letter” at the top. The statement of confidentiality can be found in The CALL.  You may NOT change any part of the statement of confidentiality. It must be copied into a solicitation letter, or supplied as an attachment in this exact text and in it's entirety.
      19. Former and current student evaluation letters. All solicited letters received must be included in the dossier.
      20. Unsolicited student letters.  If an unsolicited letter of evaluation is to be included in the dossier, a letter should first be sent to the writer setting forth the Statement of Confidentiality and asking that individual to respond whether in light of this University policy the letter of evaluation should be included or returned (CALL, Summary of Procedures #10, last sentence).  Please write “Unsolicited” at the top right corner of letter.

        Publications: Submit publications since promotion to Associate Professor.  Work-in-progress manuscripts, if available, should be submitted.

        Teaching evaluations: Stapled packets (descending chronological order) should be placed in the publication box or envelope that accompanies the dossier.  Each packet should have the OID evaluation summary sheet stapled to the top of students’ written comments.


    3. Routing and Approval
      The L&S Personnel Office staff will review the case and then forward it to the appropriate Dean for consideration. The Dean will write a recommendation on the case and it will be forward to APO.  APO will send it to CAP.  CAP requests a Review Committee (RC) be appointed as appropriate.
      • When an RC is not appointed, CAP reviews the file and makes a recommendation to the Vice Chancellor, who then decides the final outcome of the case.
      • When an RC is appointed, the RC reviews the file and submits a report to APO who forwards it to the College Personnel Office for a final recommendation from the Dean.  APO receives the Dean’s recommendation and forwards the case with both the Dean’s and the RC’s recommendations to CAP.  CAP then writes a recommendation to the Vice Chancellor, who then decides the final outcome of the case.  Once the final decision is made, it is passed on to the College, which notifies the department.