II. TENURED PROFESSOR

3. Accelerated and Deferred Merit Increases

   An acceleration occurs when a candidate moves to a rank or step in advance of the normal period of time.  A proposed acceleration requires evidence of exceptional achievement and promise.  An example of a two (2) year accelerated merit would be an Associate Professor who is two years at Step I and is being proposed for an accelerated merit increase to Step III.  A deceleration occurs when a candidate does not advance at the normal period of time.  For various reasons, a professor or department may request that an advancement be postponed.  An example of a two (2) year decelerated merit increase would be a Professor who has been five (5) years at Step II (normal is 3 years) and is being proposed for a merit to Step III.

   In all these cases, the department must consider the candidate’s research, teaching and service since the last review.  One (1) year accelerated or decelerated merit increases for Associate Professors and Professors follow the review procedures for standard merit increases.  Two (2) or more years accelerated or decelerated merit increases require submission of publications and teaching evaluations and review by the Council on Academic Personnel (CAP).

   Please refer to Regular Professor Series Advancement Merit and Promotions: The CALL for the policy on merit increases. Additional information relevant to accelerations or decelerations can be found in The CALL, Summary of Procedures #5.
   
   

   1. Submitting the Action
      Please submit the following to the L&S Personnel Office:
      1. Original plus two (2) copies of the dossier
      2. Publications and teaching evaluations. Place in a box or envelope.
         
         
   2. Dossier Contentsin the order below:  (Use the appropriate Data Summary pages from the L&S Website.)
      1. Merit Increase Data Summary Cover Page.  Please confirm years at rank and step with the L&S eligibility list.  The salary for the proposed step must be taken from the Faculty--Ladder Ranks Series—Academic Year salary tables. If an off-scale salary (an annual not listed on the table) is proposed, it must be rounded to the nearest $100. If the candidate already has an off-scale salary, the Return to Salary Scale (RTSS) formula (always set at a previous personnel action) must be followed.  Any proposed off-scale salary that differs from the RTSS formula must be explained and justified in the departmental assessment letter.
      2. History record card (updated by the department).
      3. Data Summary Vote page.  Be specific as to the motion voted on and the proposed effective date.  The sum of the vote tally must equal the number eligible to vote.  For additional guidelines on faculty voting rights, please see CALL, Appendix 4.
      4. Data Summary pages 3-6.  Candidate must initial these pages before the department votes.
         NOTE:  Departmental tabulation of the candidate’s teaching.  CAP requests a separate tabulation page with the following information:  Quarter, Course, Number of Students, Response, Instructor Rating, Course Rating, and Department Average.  Please place this page directly behind data summary page 3.
      5. Bibliography. (L&S bibliography format must be used.)  A copy of the bibliography must be placed in the publication box or envelope.
      6. "Prior" Certification page (data summary, page 7).  This page must be read by the candidate and signed before the department votes.  Information and evidence supplied by the candidate must be listed on this page (see top of page, section 1, II) and placed immediately behind it:
         1. CV or research and teaching self-statements, or any other documents submitted to the department must be listed.
         2. Bulky items (exhibits, grant proposals, etc.) should include a footnote: “See teaching envelope (or box).”
         3. Sabbatical report, if applicable, of the results of the leave taken since the last review should be listed.
      7. "After" certification page (data summary, page 8). This page must be read by the candidate and signed after the department votes.
      8. Candidate’s written response to the departmental assessment ("i" below), if submitted.   See APM 220-80e and “After” Certification page I and III.
      9. Departmental Assessment. This is the Chair’s summary of the department meeting and the department’s recommendation. The department’s vote should be reiterated in the first paragraph of this letter.
      10. Chair’s individual recommendation (may be submitted in a separate statement).
      11. Departmental ad hoc or standing committee report, if applicable.
      12. Peer evaluation of teaching.  Submission of this report is required, per The CALL, Appendix 3, II.
      13. Unsolicited letters of evaluation.  If an unsolicited letter of evaluation is to be included in the dossier, a letter should first be sent to the writer setting forth the Statement of Confidentiality and asking that individual to respond whether in light of this University policy the letter of evaluation should be included or returned (CALL, Summary of Procedures #10, last sentence).  You may NOT change any part of the statement of confidentiality. It must be copied into a solicitation letter, or supplied as an attachment in this exact text and in it's entirety.  Please write “Unsolicited” at the top right corner of letter.  English translations must be provided for letters written in another language.  Please label them as translations and place immediately after each letter.

          Publications.  Publications since last review must be submitted.  Work in progress manuscripts, if available, should also be submitted.

          Teaching Evaluations.  Stapled packets (descending chronological order) should be placed in the publication box or envelope that accompanies the dossier.  Each packet should have the OID evaluation summary sheet stapled to the top of students’ written comments.
          

      
      
   3. Routing and Approval
      • For two (2) or more year accelerated merit actions, the L&S Personnel Office staff will review the case and then forward it to the appropriate Dean for consideration. The Dean will write a recommendation and the case will be forwarded to APO.  APO will send it to CAP. CAP will review the file and will make a recommendation to the Vice Chancellor, who has the final approval authority on these merits. Once the final decision has been made, the College will be notified. The College will notify the department.
      • For two (2) or more year decelerated merit actions, the L&S Personnel Office staff will review the case and then forward it to CAP. CAP will review the case and make a recommendation to the Dean, who has the final approval authority, although the Vice Chancellor's approval must be obtained for off-scale salaries too high for the Dean to approve. Once all approvals have been obtained, the department will be notified.