TEMPORARY ACADEMIC FACULTY POLICIES AND PROCEDURES

1. Project (Scientist) Series

   All actions in this series require a PRIOR review by the Associate Vice Chancellor, Faculty Diversity.

   All positions in these series, if not already established, must be established via a request to the Dean and approval by the Vice Chancellor’s office. See “Establishing the Position” below.

   Please refer to The CALL, Appendix 36 at: http://www.apo.ucla.edu/call/append36.htm or APM 311 at: http://www.ucop.edu/acadadv/acadpers/apm/apm-311.pdf for further information on the Project (Scientist) series.
   

   1. Definition

      Appointments are made in this series for individuals who make a significant or creative contribution to a research program. Appointees in this series are expected to have a broader range of knowledge and a higher level of independence than appointees in the Specialist Series. Ordinarily appointees in this series will be supervised by a member of the Professor or Professional Research Series. Independent research is NOT a requirement of appointees in this series. Teaching and service are not requirements of this series.
      

      Appointments in this series are not meant as a means to future appointment in any of the Professorial or Research ranks. Membership in the Academic Senate is not acquired by appointment to positions in these series. Neither tenure nor security of employment is acquired by appointment to positions in these series.
      

      Appointments may be made for a limited period of time to contribute high level skills to a specific research or creative program, or for ongoing members of a research or creative team.
      
      
      

   2. Qualifications

      PhD or highest degree in their field.
      
      Demonstrated significant, original, and creative contributions to a research or creative program or project
      
      Professional competence and activity.
      
      

   3. Salary and Funding
      
      Salary
      
      Salaries are taken from the current University of California Salary Scale at: http://www.ucop.edu/acadadv/acadpers/tab0304/table41.html. Please call the College APO office with questions.

      Off-scale salaries do not apply in these series. If an appointment into this series is a CHANGE IN SERIES from either the Researcher or Specialist series an exception may be requested. No other exceptions will be considered.

      Project (Scientists) may hold without salary appointments
      
      Funding
      
      Each source which provides compensation for service in this series must permit research. Utilization of departmental provisions (except when specifically assigned to this series) and of departmental General Assistance funding for appointment of Project (e.g., Scientist) appointees requires advance approval of the Chancellor.

      It is the responsibility of each Department Chair (in cooperation with any employing Principal Investigator or Director) to assure that each appointee to this series is at all times aware of the financial longevity of the source(s) of support for the appointment.

      Policies regarding layoffs or involuntary reduction in time due to lack of work, lack of funds, or programmatic change are contained in The Call Appendix 33, "Policy Governing Layoff of Non-Senate Academic Appointees" which can be found at http://www.apo.ucla.edu/call/append33.htm
      

   4. Appointment Dates

      Appointments, merits and promotions are effective July 1, 20XX. BEFORE requesting an exception to this requirement, please call the College APO office.

      All appointments/reappointments made in these series are for one year or less and must be renewed each year.

      There are no limits on the number of reappointments for individuals in this series; an individual can be reappointed over and over again, but MUST be reappointed on an annual basis, 7/1-6/30.
      

   5. Search Procedures
      
      Full recruitment searches normally must be performed to fill positions in this series. In certain instances, however, it may be necessary or appropriate to request an exception to a full search. For further reference on exceptions, refer to The Call, Appendix 23, section III-B http://www.apo.ucla.edu/call/append23.htm. BEFORE requesting an exception to search, contact the College APO office.
      
      An appointee selected from a Full Search may be re-appointed without a new search as long as there is no break in service. The department, however, is under no obligation to re-appoint such an individual.
      
      
      1. Establishing a Position
         
         All positions must be approved by the Chancellor prior to the initiation of any search process.
         
         To establish a position please submit an original and one copy of the following documents to the College APO:
         
         a. Detailed request, addressed to the Dean/Vice Provost, from Chair requesting that a position be established. Include at what rank the position should be established as well as a target date for appointment. This letter should be no longer than two pages in length.
         b. A job description detailing duties and responsibilities of position including all reporting relationships.
         c. An organization chart showing the proposed reporting relationships.
         
         The College APO office will add the Dean/Vice Provost’s comment and forward the request to UCLA APO. Final approval rests with the Vice Chancellor.
         
         
   6. Submitting an Action:
      
      For appointments/merits at the Assistant Project (e.g. Scientist) level, only steps I-IV are used at the UCLA campus.

      For appointments merits at the Associate Project (e.g. Scientist) level, only Steps I-III are used at the UCLA campus.
      

      1. Appointments
         Appointments to the Project Scientist series require full searches. Please submit an original and a copy of the following materials to the College APO:
         1. 1. College Academic Administrator, Academic Coordinator, Specialist and Project Scientist cover page/form at: http://www.college.ucla.edu/Personnel/forms/lsforms.asp. It's the first form in the list.
         2. 2. Letter, addressed to the Dean/Vice Provost, from the Chair requesting appointment indicating scope of search and outlining qualifications of recommended individual. Include rank, step, working title and effective date of proposed appointment. Indicate individual who previously held the position. This letter should be no longer than two pages in length.
         3. 3. Solicited letters of recommendation if individual does not currently hold an appointment with UCLA or is currently holding a non-academic title at UCLA. A list of individuals solicited, with a brief description of the referee should be included. We suggest three letters.
         4. CV of proposed appointee.
         5. Current job description for the position.
         6. An organization chart showing the proposed position of the appointee.
         7. Academic Selection & Compliance Form

         The Dean/Vice Provost will review the case, provide a comment, and the College APO will forward the case to UCLA APO.   Final approval rests with the Vice Chancellor.
         
         When extending an offer to individuals in this series, it is necessary for the Dean or Chair to include the following statement in any correspondence regarding their offer of an appointment or renewal of appointment:
         

         "This appointment is for a specific term, with an ending date as
         herein set forth, and is not for a longer period unless express written
         notification is so given to the appointee. In the absence of such
         express notification, the appointment ipso facto
         terminates on the specified ending date."

         Additionally, the appointment letter shall set forth any funding requirements for the position. When there is a reasonable expectation of long-term funding, the Chancellor, by exception, may make an appointment in the Associate Project (e.g., Scientist) and Project (e.g., Scientist) title with no specific ending date. In such a case, the appointee shall be advised in writing that the appointment does not carry tenure or security of employment.

         Change in series actions from the Professional Research series, or from Professorial series, do not require searches, since the intent of the action is to better define a more appropriate series for the individual. It is assumed in these cases that the search for the original appointment was at least equivalent, or more extensive, in character and scope to that which would have been required had the newly proposed position undergone a search.
         

      2. Renewals
         Renewals must be made on an annual basis. Submit only the College Academic Administrator, Academic Coordinator, Specialist and Project cover page/form at: http://www.college.ucla.edu/Personnel /forms/lsforms.asp. It's the first form in the list.
         
         
      3. Merit Increases
         Submit the original and one copy of the following materials to the College APO:
         1. The College Academic Administrator, Academic Coordinator, Specialist and Project cover page/form at: http://www.college.ucla.edu/Personnel/forms/lsforms.asp.
         2. 2. Letter, addressed to the Dean/Vice Provost, from Chair requesting advancement, outlining achievements and accomplishments since last review. Include rank, step, and effective date of proposed appointment. This letter should be no longer than two pages in length.
         3. CV of proposed appointee.
         4. An organization chart showing the proposed position of the appointee

         The Dean/Vice Provost will review the case and provide a comment if a merit is either accelerated or decelerated and the College APO will forward the case to UCLA APO.

         If the case is an accelerated or decelerated merit, final approval rests with the Vice Chancellor.

         If the case is for a normal merit, after a recommendation is received from the Vice Chancellor’s office, the Dean/Vice Provost will approve/disapprove the action.

         Additional/other materials that a department might choose to submit to support a merit (not required):

         • Self statement by the candidate
         • Faculty vote (if applicable according to department’s By-law 55)
         • History record card
         • Teaching evaluations (for academic administrators)
         • Specialized teaching or instructional materials or manuals written by the candidate
         • Publications
         • Proposals written by the candidate
           
           
      4. Promotions
         Submit the original and one copy of the following materials to the College APO:
         1. The College Academic Administrator, Academic Coordinator, Specialist and Project cover page/form.
         2. Letter, addressed to the Dean/Vice Provost, from Chair requesting promotion, outlining achievements and accomplishments during the time at the current rank. Include rank, step, and effective date of proposed appointment.  This letter should be no longer than two pages in length.
         3. CV of proposed appointee.
         4. Organization chart showing the position of the candidate.

         The Dean/Vice Provost will review the case and provide a comment for all cases.  Final approval rests with the Vice Chancellor.

         Additional/other materials that a department might choose to submit to support a promotion (not required):

         • Self statement by the candidate
         • Faculty vote (if applicable according to department’s by law 55)
         • History record card
         • Teaching evaluations (for academic administrators)
         • Specialized teaching or instructional materials or manuals written by the candidate
         • Publications
         • Proposals written by the candidate