OTHER FACULTY PERSONNEL ISSUES


E.  Sabbaticals and Leaves

Information on sabbaticals and leaves may be found in the APM 700-760 and in The Call Appendix 24 and Appendix 25.  A sabbatical may not exceed one academic year in duration (per The Call, Appendix 24, section VI).

  1. Sabbatical Accrual
    Faculty in the Regular Professor series accrue one credit of sabbatical eligibility for every quarter  at 50% time or more in the Regular Professor series.   Nine accrued credits of sabbatical eligibility allow a faculty member to request one quarter of sabbatical at full salary.   Six accrued credits of sabbatical eligibility allow a faculty member to request one quarter of sabbatical at 2/3rds pay.

    Per APM 740-8b, a professor requesting a sabbatical-in-residence “will teach at the home campus or another campus, one class which meets regularly at least three hours each week during each term of the sabbatical period; or will perform an equivalent amount of instructional service in a course . . . . “   For example, a professor who teaches a class during one quarter of sabbatical-in-residence would use six accrued credits of sabbatical eligibility.  The class taught or instructional service performed must be listed on the submitted Sabbatical Leave/Special Leave of Absence form. 

    If there is any question about sabbatical eligibility, please call the L&S personnel office to confirm the amount of quarters a professor has accrued.

  2. Submitting the Action
    Please submit the following to the L&S personnel offices:

    a. Sabbatical Leave/Special Leave of Absence form 
    1. For sabbaticals, please complete sections 1-11 and A,C,D.  In “Remarks,” show the type of sabbatical and the accrual balance:
    Sabbatical@full, Fall 02-03 (18  – 9 = 9)  Sabbatical@2/3, Winter 03-04 (24 – 6 = 18)
    2. For leaves, please complete sections 1-11 and A, B.  In “Remarks,” show the type of leave:
    Leave Without Salary for the academic year 02-03

    b. Letter from the faculty member detailing the proposed sabbatical or leave.  See APM 740-94.

    c. Benefits statement signed by the faculty member is required for sabbaticals at less than 100% and for all leaves of absence without salary.

  3. Approval of Sabbaticals and Leaves

    a. Sabbaticals:  Deans have authority to approve sabbaticals up to one academic year. 

    b. Leaves With Pay:  Department Chairs have authority to approve Leaves With Pay of seven calendar days or less to attend professional meetings or for University business.  For other Leaves With Pay, see The Call, Appendix 25 and APM 752 and 758.

    c. Leaves Without Pay:  Deans have the authority to approve Leaves Without Pay up to one academic year.  The Vice Chancellor must approve any Leave Without Pay that exceeds one academic year.

 

Miscellaneous
"Anticipating" sabbatical quarter credit.  A faculty member who has not accrued sufficient quarters of sabbatical eligibility may request to anticipate (borrow) up to three sabbatical quarter credits against future credit accrual.  For example, a faculty member who has accrued eight quarters of sabbatical eligibility and wishes to take a one quarter sabbatical at 100% may request anticipation of one quarter of sabbatical credit.  Sabbatical accrual begins after the borrowed quarter is “paid back.”

The faculty member’s request for anticipation must be directed to the department Chair.  The Chair will endorse the request and forward it to the L&S Personnel Office with the Sabbatical Leave/Special Leave of Absence form.  The appropriate Dean will make a recommendation on the request and forward it to the Vice Chancellor for approval.

Sabbatical credit limit.  Per APM 740-16a, " faculty may accrue a maximum of 30 quarters of sabbatical eligibility. Requests to waive the 30-quarter limit in order to accrue additional quarters of sabbatical eligibility must be made through the L&S Personnel Office.  Waivers require the Dean’s endorsement and the Vice Chancellor’s approval.

Sabbatical restrictions.  Per APM 740-16d: “A sabbatical leave of absence shall be granted by the University and accepted by the recipient only with the understanding that the recipient, immediately following the leave of absence, will return to University service for a period at least equal to the period of the leave. . . .” The Vice Chancellor must approve any exception to this policy.

 Sick leave.  See The CALL, Appendix 25, section II, and APM 715 for the policies pertinent to leaves of absence necessitated by illness.  These include sick leave, childbearing and parental leaves.  Faculty paid on a nine-month basis do not accrue sick leave.  They may instead request a leave of absence, either with or without salary, due to illness.  Deans have approval authority to grant paid illness leaves of absence for no more than 60 calendar days.  The Chancellor has authority to grant sick leave regardless of duration.