RECALLS

1. General Information
   Academic appointees with Tenure or Security of Employment (SOE) who have retired from the University of California may be recalled to active service on a year-to-year basis.  This includes recalls to teach for one or two quarters, or for the entire academic year.  Recall appointments may also be made for research or service.  Recall appointments must not conflict with the University of California Retirement plan.

   All recall appointments require Vice Chancellor approval.
   
   

2. Guidelines
   In general, a vacancy created by retirement is filled with a long-term appointment. However, delays in such appointments can occur for a number of reasons. Recall appointments may be approved under these and certain other circumstances.  For other/special circumstances please contact the College APO before beginning the Recall process.

   The following criteria shall be considered in determining whether to recommend or approve a recall appointment:

   1. the teaching, research, and/or administrative needs of the department or unit; and
   2. availability of office and laboratory space; and
   3. budgetary resources; and
   4. ability of the candidate in the areas required for appointment in the particular academic title or series (e.g., Professor series). Documentation of these areas should specifically include an evaluation of activities during the current year and the last several years. If the candidate has not served in the University within the past year, the department may evaluate activities over the last several years of service and/or activities during retirement.

   For further information on appointments of this type, please see The CALL, Appendix 28 and the APM 200-22.
   
   

3. Filling out the Form
   Once the criteria above have been considered, the department submits the appointment to the College APO using the temporary appointment form.  It is the second form on the list.

   College APO address: 1312 Murphy Hall, Campus Mail Code 143801.

   In the header information, use the box on the right hand side of the form that reads “Re-Appointments/Recalls.”

   1. Complete Name and Department.
   2. Begin date(s) are academic quarter dates:
      • July 1 for year-long appointments
      • October 1 for fall only (or fall & winter) appointments
      • January 1 for winter only (or winter & spring) appointments
      • April 1 for spring only appointments
   3. End date(s) are also academic quarter end dates:
      • June 30 for year-long appointments
      • December 30 for fall end date
      • March 31 for winter end date
      • June 30 for spring end date
   4. Annual (salary):
      This is a pre-set amount determined between the department in consultation with the payee.  Please see Table 10, Faculty Recall Teaching Stipends.
   5. Monthly (salary):  This is the proposed monthly amount paid to the appointee.  (Divide the annual by three.)
   6. Prior Annual:  Leave Blank
   7. Title Code:  Most commonly used codes are:
      • 1109 – Professor, 9 months 1/9th Recalled
      • 1209 – Associate Professor, 9 month 1/9th Recalled
      • 1309 – Assistant Professor, 9 months 1/9th Recalled
      • 3209 – Research Recall 11 months
      • 1707 – Research Professor
        PLEASE DO NOT USE 1111 (VERIP) this program is no longer in effect, thus the title code is no longer used. If you don’t know which title code to use, leave the space blank.  Upon notice of approval, the Department will be informed which title code should be used.
   8. % Time  Leave blank.
   9. 9/9       11/12
      • Select 9/9 or teaching.
      • Select 11/12 for research.
      • For service recall: Contact the College APO office PRIOR to initiating the action.
   10. If Teaching, etc.  List courses to be taught.
   11. SKIP OTHER SECTIONS UNTIL: Additional Information:
       Information you might include in this section:
       • any special or additional information (such as: required course, or if the individual is being recalled for service or research and NOT teaching)
       • final salary amount at time of retirement
       • retirement date
   12. Source of Funding:  List the intended FAU.  Please be sure to include the entire FAU: location, account, cost center, fund, project code (as appropriate) and sub.  Incomplete information may result in further delays in approval.  The College APO or the Assistant Dean’s office will contact the department should the FAU need correction.
   13. Department Preparer/Preparer Phone:  Enter the preparer name and telephone number.  The College APO frequently uses this information for notification purposes.
   14. Chair’s Signature:  Obtain the department chair’s signature prior to submission to the College APO office.  Submit only the ORIGINAL copy to the College APO.
       
   
   
4. Routing
   Submit ONLY the completed form to the College APO at: 1312 Murphy Hall, CAMPUS MAILCODE, 143801.  After obtaining the necessary approval at the College level, the Recall request will then be forwarded to Campus Academic Personnel Office for approval.  All recall appointments require Vice Chancellor approval.
   
   
5. Approval
   Once approval/denial has been obtained the College APO will forward a copy of the approved temporary appointment form signed by the dean and a cover page with the Vice Chancellor’s approval for the department’s records.