I. ASSISTANT PROFESSORS

3. Merit Increases

   Assistant Professors are eligible for normal merit increases in rank every two (2) years. The department must consider the candidate’s research, teaching and service since the last personnel action.  Normally, a merit increase is accompanied by a renewal of appointment and the two actions are combined into one dossier.  Please refer to The CALL-Regular Professor Series for the policy on merit increases.
   

   1. Submitting the Action
      Please submit an original plus (1) copy of the dossier to the L&S Personnel Office.
      
      
   2. Dossier Contents in the order below:  (Use the appropriate Data Summary pages from the L&S Website.)
      1. Data Summary Cover page.  Please confirm years at rank and step with the L&S eligibility list.  Annual salaries must be taken from the Faculty--Ladder Ranks Series—Academic Year salary tables.  If an off-scale salary (an annual not listed on the table) is proposed, it must be rounded to the nearest $100.  If the candidate already has an off-scale salary, the Return to Salary Scale (RTSS) formula (always set at a previous personnel action) must be followed.  Any proposed salary adjustment must be explained and justified in the departmental assessment letter.
      2. History record (updated by the department).
      3. Data Summary Vote page.  Be specific as to the motion voted on and the proposed effective date.  The sum of the vote tally must equal the number eligible to vote. For guidelines on faculty voting rights, please see CALL, Appendix 4.
      4. Data Summary pages 3-7.  Please read instructions on each page.  Candidate must initial these pages before the department votes.
         NOTE:  Departmental tabulation of the candidate’s teaching.  CAP requests a separate tabulation page with the following information:  Quarter, Course, Number of Students, Response, Instructor Rating, Course Rating, and Department Average.  Please place this page directly behind data summary page 4.
      5. Bibliography. (L&S bibliography format must be used.)
      6. "Prior" Certification page (data summary, page 8). This page must be read by the candidate and signed before the department votes.  Information and evidence supplied by the candidate must be listed on this page (top of the page, section 1, II) and placed immediately behind it:
         1. CV or research and teaching self-statements, or any other documents submitted to the department must be listed.
         2. Bulky items (exhibits, grant proposals, etc.) should include a footnote: “See teaching envelope (or box).”
         3. Sabbatical Report, if applicable, of the results of the leave taken since the last review should be listed.
      7. "After" certification page(data summary, page 9). This page must be read by the candidate and signed after the department votes.
      8. Candidate’s written response to the departmental assessment ("i" below), if applicable.   See APM 220-80e and “After” Certification page I and III.
      9. Departmental Assessment. This is the Chair’s summary of the department meeting and the department’s recommendation. The department’s vote on the renewal should be reiterated in the first paragraph of this letter.
      10. Chair’s individual recommendation (may be submitted in a separate statement).
      11. Departmental ad hoc or standing committee report, if applicable.
      12. Peer evaluation of teaching.  Submission of this report is required, per The CALL, Appendix 3, II.
      13. Unsolicited letters of evaluation.  If an unsolicited letter of evaluation is to be included in the dossier, a letter must first be sent to the writer setting forth the Statement of Confidentiality and asking that individual to respond whether in light of this University policy the letter of evaluation should be included or returned (CALL, Summary of Procedures #10, last sentence).  You may NOT change any part of the statement of confidentiality. It must be copied into a solicitation letter, or supplied as an attachment in this exact text and in it's entirety.  Please write “Unsolicited” at the top right corner of letter.  English translations must be provided for letters written in another language.  Please label them as translations and place immediately after each letter.
          
          Publications and teaching evaluations:  Do not submit these to L&S, but they should be available upon request by the Dean.
          
          
   3. Routing and Approval
      For normal merits, the L&S Personnel Office staff will review the case and then forward it to the appropriate Dean for consideration. The Dean has the final approval authority.  The Vice Chancellor must approve off-scale salaries too high for the Dean to approve. Once all approvals have been obtained, the department will be notified.