I. ASSISTANT PROFESSORS

1. Appointments

   The Assistant Professor rank (Steps I-IV at UCLA) is part of the Regular Professor Series.  An Assistant Professor is appointed for a two year term.
   
   

   1. Search Procedures
      Recruitment searches must be conducted to select the best qualified person for the Assistant Professor position advertised.  For more details, please see The CALL for guidelines on recruitment (Appendix 22) and on faculty searches and exceptions (waivers) to searches (Appendix 23).  For pending Ph.D.s and non-citizens, please see Miscellaneous in this section.
      
   2. Submitting the Action
      Please submit the following to the L&S Personnel Office:
      1. Original plus one (1) copy of the dossier.
      2. Recruitment Data/Compliance Form and Selection Data/Compliance Form.  Original plus one (1) copy.  Copies of advertisements for the position must be attached to the form.
         
         
   3. Dossier Contents in the order below: (Use the appropriate Data Summary pages from the L&S Website.)
      1. Data Summary Cover page. The annual salary for the proposed position must be taken from the Faculty-Ladder Ranks, Professor Series--Academic Year salary table.  If an off-scale annual salary (an annual not listed on the table) is proposed, it must be rounded to the nearest $100.
      2. Data Summary Vote page.  Be specific as to the motion voted on and the proposed effective date.  The sum of the vote tally must equal the number eligible to vote.  For guidelines on faculty voting rights, please see CALL, Appendix 4.
      3. Data Summary, page 3.
      4. NOTE: For candidates who are currently employed at UCLA, Data Summary pages 4-9 should be completed.  The phrase ‘not applicable’ or “N/A” may be typed in any section that does not apply.
      5. Departmental Assessment. This is the Chair’s summary of the department meeting and the department’s recommendation. The department’s vote on the appointment should be reiterated in the first paragraph of this letter.
      6. Chair’s individual recommendation (may be submitted in a separate statement).
      7. Departmental ad hoc or standing committee report (if applicable).
      8. List of extramural (outside) evaluators solicited.  A brief one paragraph biography is required for each evaluator listed.  The list must indicate if the evaluator was suggested by the candidate or by the department or by both. List all evaluators solicited, even if they did not respond.
      9. Department’s sample solicitation letter with statement of confidentiality. Please write “Sample solicitation letter” at the top. A sample solicitation letter and the statement of confidentiality can be found in The CALL. You may NOT change any part of the statement of confidentiality. It must be copied into a solicitation letter, or supplied as an attachment in this exact text and in it's entirety.
      10. Extramural (outside) evaluation letters. All solicited letters received must be included in the dossier.  English translations must be provided for letters written in another language. Please label them as translations and place immediately after each letter.
      11. Unsolicited letters of evaluation.  If an unsolicited letter of evaluation is to be included in the dossier, a letter should first be sent to the writer setting forth the Statement of Confidentiality and asking that individual to respond whether in light of this University policy the letter of evaluation should be included or returned” (CALL, Summary of Procedures #10, last sentence).  Please write “Unsolicited” at the top right corner of letter.  English translations must be provided for letters written in another language.  Please label them as translations and place immediately after each letter.
      12. Candidate’s current CV and publication list.
      13. Candidate’s statement about research and teaching, if submitted.
          
          Publications and Teaching Evaluations:  If the candidate has provided these to the department, they should be available upon request by the Dean.
          
          
   4. Routing and Approval
      The L&S Personnel Office staff will review the case and then forward it to the appropriate Dean for consideration. The Dean has final approval authority. The Vice Chancellor must approve off-scale salaries beyond the Dean’s authority (salaries higher than the next step).  Once all the approvals have been obtained, the L&S Personnel Office staff will prepare an appointment letter to the candidate from the Dean, inviting the candidate to accept the position at UCLA.

      Miscellaneous
      

      1. Acting Assistant Professor, no Ph.D. If the candidate has not yet completed the requirements for the Ph.D., the appointment must be made as an Acting Assistant Professor.  Please see CALL, Acting Professor Series.  An Acting Assistant Professor appointment is for one year only but can be renewed up to a second year.  When the degree is conferred, the department must send the College a copy of the certificate of completion of the Ph.D.  If the degree is conferred on or before the service date of the quarter, the title is changed to be effective with the first day of the quarter (7/1, 11/1, or 3/1).
      2. Not a US citizen; visa issues. If the candidate is not a US citizen or permanent resident, the department should contact the Office of International Students and Scholars (OISS) for answers to questions about visa status, employment restrictions and requirements, possible problems, etc.  Such issues should be resolved before the dossier is sent to the College.