II. ASSOCIATE RESEARCHERS AND RESEARCHERS

1. Appointments (Associate Researcher and Researcher)

   The Professional Research Series includes the Associate Researcher rank (Steps I-III at UCLA), and Researcher rank (Steps I-IX, and Above-Scale) in addition to the Assistant Researcher (Steps I-IV at UCLA) rank.  An Associate Researcher or Researcher is appointed for one (1) year or less.  The appointment can begin on any day.  Even though there is no limit on service at these ranks, a renewal of appointment must be for one year at a time.  Additional procedural information can be found in the Summary of Procedures, #9.
   
   

   1. Search Procedures
      Recruitment searches should be conducted to select the best qualified person for an Associate Researcher or Researcher position advertised.  If the position is to be paid from an outside grant or award, a “Continuing Exception – No Search” may be appropriate.  For more details, please see The CALL, Appendix 23, for guidelines on faculty searches and exceptions (waivers) to searches.
      
      
   2. Submitting the Action
      Please submit the following to the L&S Personnel Office:
      1. Original plus one (1) copy of the dossier.
      2. Recruitment Selection Data and Compliance Form.  Original plus one (1) copy. Copies of placed advertisements must be attached to the form.
      3. Publications.  Place in box or envelope.
         
         
   3. Dossier Contents (Use appropriate Data Summary pages from APO Website.)
      1. Professional Research Appointment Data Summary cover page.  Annual salaries should be taken from the Professional Research Series Salary Scale.  A Dean can approve a proposed annual within the five columns of the Associate Researcher or Researcher rank.  An annual higher than the maximum for each step is considered an off-scale annual and requires Vice Chancellor approval.
      2. CV.  Publications in box or envelope must follow numbering in CV.  Please number the publication list in the CV and number the publication items in the box/envelope to match the CV numbering. A copy of the CV must be placed in the publication box or envelope.
      3. Departmental assessment.  This is a letter written by the Chair, or a letter from the principal investigator, endorsed by the Chair, recommending the appointment.
      4. Chair’s individual recommendation (may be submitted in a separate statement).
      5. Departmental ad hoc or standing committee report, if applicable.
      6. List of extramural (outside) evaluators solicited.  A brief one paragraph biography is required for each evaluator listed.  Also, the list must indicate if the evaluator was suggested by the candidate or by the department or by both.  List all evaluators solicited, even if they did not respond.
      7. Department’s sample solicitation letter with statement of confidentiality. Please write “Sample solicitation letter” at the top.  The department should use the sample letter for Professor appointments as a guide.  A sample solicitation letter and the statement of confidentiality can be found in The CALL.
      8. Extramural (outside) evaluation letters. All solicited letters received must be included in the dossier.  English translations must be provided for letters written in another language. Please label them as translations and place immediately after each letter.
      9. Unsolicited letters of evaluation.  If an unsolicited letter of evaluation is to be included in a personnel review file, a letter should first be sent to the writer setting forth the new statement and asking that individual to respond whether in light of this University policy the letter of evaluation should be included in the personnel file or returned. (CALL, Summary of Procedures #10, last sentence).  You may NOT change any part of the statement of confidentiality. It must be copied into a solicitation letter, or supplied as an attachment in this exact text and in it's entirety.  Please write “Unsolicited” at the top right corner of letter.  English translations must be provided for letters written in another language.  Please label them as translations and place immediately after each letter.

         Publications: Publications must be submitted.

      
      
   4. Routing and Approval
      The L&S Personnel Office staff will review the case and then forward it to CAP. CAP will examine the case and make a recommendation to the Dean, who then will make a final decision on the appointment. Once the final decision is been made, the department will be notified.