Please reference the Dossier Glossary for detailed instructions.

Tenure is granted upon appointment or promotion to the ranks of Associate Professor and Professor. Promotion is advancement in rank within the series. Refer to The CALL – Regular Professor Series. Additional information can be found in The CALL – Summary of Procedures #6.

Review Period
The department must evaluate performance since appointment, with emphasis on the period of service at the current rank of Associate Professor (with the exception of teaching, which is a maximum reporting period of 5 years).

Submit the following to the College AP Office via OPUS/Interfolio:

Data Summary

  • Associate and Full Professor Data Summary cover page
  • Joint Appointment waiver form (if applicable)
  • History Record
  • Data Summary, pages 3-6 (read instructions on each page)
    • Maximum reporting period for teaching activities is five (5) years.
    • At a minimum, candidates should report all activities since the last review on pages 5-6. They may also include all activities since promotion to rank (full Professor).
  • Bibliography (College-specific format must be used)


Evaluations of Teaching/Peer Evaluation

Supplemental Documents

  • Statement on contributions to Equity, Diversity and Inclusion (required)
  • Self-statement (strongly encouraged)
    Recommended to detail progress in research, teaching, service and contributions to equity, diversity and inclusion (if submitting a combined statement). APO also recommends faculty to submit a COVID Statement emphasizing any impediments to their productivity such as the number of published items, teaching, etc. (if applicable).  If omitted, this may be requested later by the reviewing entities, causing a delay in finalizing the case.
  • Bias List(s)
  • Sabbatical Report (if applicable)
  • Statement of Co-Authorship (For Humanities and Social Sciences Divisions only)

Candidate’s Response and Certifications

  • “Prior” Certification Form/s
  • “After” Certification Form/s
  • Candidate’s written response to Department Assessment Letter (if applicable)
  • Candidate’s written response to Departmental ad hoc or standing committee report (if applicable)

External Evaluations

  • List of Extramural (outside) evaluators solicited(Table format)
  • Department’s sample solicitation letter with Statement of Confidentiality
  • Extramural (outside) evaluation letters (required)
  • List of Former and Current Students solicited
  • Department’s sample Student Solicitation letter with Statement of Confidentiality
  • Former and Current Student evaluation letters
  • List of UCLA Interdepartmental Program (IDP)/Organized Research Unit (ORU) evaluators (if applicable)

Unsolicited Letters

  • List of Unsolicited Student evaluators (if applicable)
  • List of Unsolicited Extramural evaluators (if applicable)

Redacted Letters

Departmental Review

  • Departmental ad hoc or standing committee report (if applicable)
  • Data Summary Vote page
  • Department Assessment/Recommendation Letter
  • Chair’s confidential letter(if applicable)
  • Chair’s List of Review Committee Nominations
  • List of UCLA Collaborators/Co-Authors or Co-Investigators (e.g. research grants)
  • Chair’s Salary Recommendation Letter (if applicable)


All publications since promotion to Associate Professor and any notable works prior must be uploaded (refer to your division’s practice), including in-press and work-in-progress manuscripts, if available.

Note: When uploading the candidate’s publication in Interfolio, name the file using the citation # from the bibliography and at least the first ten words of the publication title.

Teaching Evaluations

All teaching evaluations, with a maximum reporting period of 5 years at UCLA, should be uploaded in reverse chronological order. Each packet should have the OID evaluation summary sheet before the students’ written comments.

Routing and Approval

The College Divisional Analyst will review the case then forward it to the appropriate Dean for review. The Dean will write a recommendation, which will be included in the case when directed to APO. APO will send it to CAP. CAP may request a Review Committee (RC) be appointed.

When an RC is not appointed, CAP reviews the case and makes a recommendation to the Vice Chancellor, who then decides the final outcome of the case.

When an RC is appointed, the RC reviews the case and submits a report to APO, who forwards it to the College AP Office for the Dean’s review. If the Dean writes an addendum, it will be directed to APO. APO will forward both the Dean’s and the RC’s recommendations to CAP. CAP will write a recommendation, and the Vice Chancellor will decide the final outcome.

The College Divisional Analyst will notify the department of the outcome.

UC Path: Follow UC Path guidelines when entering the approved action.


Last updated: 10/27/20