II. ASSOCIATE RESEARCHERS AND RESEARCHERS

7. Promotion to the Research rank

   Associate Researchers are eligible for promotion to Researcher after two (2) years at Step III.  The department must consider research performance since promotion to Associate Researcher.  For policies covering the Research Series, see The CALL, Professional Research Series.  Additional procedural information can be found in The CALL, Summary of Procedures #9.
   
   

   1. Submitting the Action
      Please submit the following to the L&S Personnel Office:
      1. Original plus two (2) copies of the dossier.
      2. Publications. Place in a box or envelope.
         
         
   2. Dossier Contentsin the order below:  (Use the appropriate Data Summary pages from APO’s Website).
      1. Professional Research Promotion Data Summary cover page.  Annual salaries should be taken from the Professional Research Series Salary Scale.  A Dean can approve a proposed annual within the five columns of the Researcher rank.  An annual higher than the maximum for each step is considered an off-scale annual and requires Vice Chancellor approval.
      2. History record (updated by the department).
      3. Data Summary page 2. Candidate must initial this page.
      4. Bibliography.  The L&S bibliography format must be used.  A copy of the bibliography must be placed in the publication box or envelope.
      5. "Prior" certification page (data summary, page 3).  This page must be read by the candidate before signing.  Information and evidence supplied by the candidate must be listed on this page (see top of page, section 1, II) and placed immediately behind it:
         1. CV, self-statement, or any other documents submitted to the department must be listed.
         2. Bulky items (exhibits, grant proposals, etc.) should include a footnote: “See teaching envelope (or box).”  These items must be placed in the box or envelope.
      6. "After" certification page (data summary page 4).  This page must be read by the candidate before signing.
      7. Candidate’s written response to the departmental assessment ("h" below), if submitted.  See APM 220-80 e. and “After” certification page I and III.
      8. Departmental assessment.  This is a letter written by the Chair, or a letter from the principal investigator, endorsed by the Chair, recommending the promotion.
      9. Chair’s individual recommendation (may be submitted in a separate statement).
      10. Departmental ad hoc or standing committee report, if applicable.
      11. List of extramural (outside) evaluators solicited.  A brief one paragraph biography is required for each evaluator listed.  Also, the list must indicate if the evaluator was suggested by the candidate or by the department or by both.  List all evaluators solicited, even if they did not respond.
      12. Department’s sample solicitation letter with statement of confidentiality. Please write “Sample solicitation letter” at the top.  The department should use the sample solicitation letter for Professor promotions as a guide.  A sample solicitation letter and the statement of confidentiality can be found in The CALL.  You may NOT change any part of the statement of confidentiality. It must be copied into a solicitation letter, or supplied as an attachment in this exact text and in it's entirety.
      13. Extramural (outside) evaluation letters. All solicited letters received must be included in the dossier.  English translations must be provided for letters written in another language. Please label them as translations and place immediately after each letter.
      14. Unsolicited letters of evaluation.  If an unsolicited letter of evaluation is to be included in the dossier, a letter should first be sent to the writer setting forth the Statement of Confidentiality and asking that individual to respond whether in light of this University policy the letter of evaluation should be included or returned (CALL, Summary of Procedures #10, last sentence).  You may NOT change any part of the statement of confidentiality. It must be copied into a solicitation letter, or supplied as an attachment in this exact text and in it's entirety.  Please write “Unsolicited” at the top right corner of letter.  English translations must be provided for letters written in another language.  Please label them as translations and place immediately after each letter.

          Publications: Submit all publications since promotion to Associate Researcher.  Any work-in-progress manuscripts (if available) must be submitted.
          

      
      
   3. Routing and Approval
      The L&S Personnel Office staff will review the case and then forward it to CAP. CAP will examine the case and make a recommendation to the Dean, who then will make a final decision on the merit. Once the final decision is been made, the department will be notified.