WHEN IT SHOULD BE COMPLETED
A job description form should be prepared whenever a new position is established (except those classifications listed in Staff Personnel Procedure 300). In addition, it should be revised whenever substantial changes occur in the duties and responsibilities of an existing position.
HOW IT SHOULD BE COMPLETED
Summarize briefly the major purpose of the position and its role in the department:
|Under general supervision of an Administrative Assistant II, provide secretarial services to six faculty members in the Department of Cybernetics. Major functions include typing manuscripts, composing correspondence, screening calls and making appointments.|
Describe briefly the way in which the work is assigned and reviewed. Indicate the kind and amount of guidance available from supervisor, manuals or established procedures.
|All work is assigned and reviewed on a daily basis by faculty members. Standard office procedures established by the Administrative Assistant II are followed. Manuscripts are typed and edited according to style and format specifications available from publishers.|
List each job duty and its related tasks, starting with the duties that take the largest portion of time. A duty is a distinct area of responsibility. A task is a particular work action performed to accomplish the duty. Most jobs are comprised of 4-8 duties, each of which involves several related tasks.
|Amount of Time
|Duties and Tasks
A. Type technical manuscripts
A-2 Edit bibliographies for consistency with appropriate journal style using style references provided by supervisor.
"Preferred"- a qualification which may take longer than eight hours to train and the employer is willing to train but prefers the applicant to have.
"May Be Trained"- a qualification which may be taught on the job, which the worker will be expected to acquire on the job, or which will normally be learned in a brief orientation period of eight hours or less.
|Skills, Knowledge and Abilities||Task Reference||Importance|
|Skill in editing for spelling, punctuation and grammar||A-1||Required|
|Ability to recognize, spell and use terminology properly||A-1||Required|
|Typing skills to quickly and accurately prepare manuscripts||A-3||Required|
|Skill in operating a word processor using Word Perfect.||A-1, A-2||May be trained|
|Skill in prioritizing assignments to complete work in a timely and accurate manner.||A-3, A-4||Required|
|Skill in proofreading typed copy||A-4||Required|